With the use of a digital receptionist like Greetly, visitor registration and the issuance of visitor badges will be a lot easier. There is no more need to employ an actual receptionist to man the front desk. It can be replaced by a tablet and a visitor management software. This can deliver an abundance of benefits, including those that will be briefly mentioned in the rest of this post.
There are many ways to reduce the costs of operations, but one of the most effective is to get rid of the human receptionist. You do not need to have a full-time employee to manage the guest arrivals. Using a software like www.greetly.com will be more than enough for visitor registration. Visitors can sign-in electronically and their badges will be printed without a need for a member of the staff to carry out such function.
Do you want to build a better brand image and reputation? One of the best ways to do this is to make the switch to a digital receptionist. This will show visitors that you are a tech-savvy company and that you are serious in using innovative approaches to streamline processes. If you have clients who are visiting, they are sure to be impressed as well with your system of receiving visitors.
Tighten Office Security
Especially for the employees, security within an organization is a vital concern. There are different means to establish a secure workplace, such as installing security camera systems and alarms. A digital receptionist, however, is also a tool that is important in office security. It records pictures of those who are coming in and can be effective in deterring crime. Those who intend to do something bad may be discouraged knowing that their photos are taken before they can enter.
Options for Customization
Another good thing about having a digital receptionist is that it can be customized in more ways than one. The color, template, and design, for instance, can be personalized depending on what is suitable for the company using it. The check-in experience can be customized!
Provides Instant Notifications
A digital receptionist will instantly notify an employee inside the office that someone will be coming in. This notification can be sent in different forms, such as a phone call, a text message, or an email. The visitor’s time won’t be wasted as he or she will be immediately informed if the contact person is unavailable.
Build a Positive Customer Experience
Perhaps, the most important benefit of having a digital receptionist is the fact that it significantly improves the experience of the visitors. Logging in will be quicker since the process is automated. There is also an option to pre-register before the visit. Plus, the contact person will be automatically notified of an incoming guest.
With these benefits, there is no doubt that a digital receptionist is essential for modern businesses. It does not only help to cut down costs, but it is also an effective way of improving the overall visitor experience.